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Enter assumptions, log actual work and costs, and compare a selected period. Missing-data checks keep an unfinished month from looking profitable.
30-DAY CLEANING CONTRACT MARGIN REVIEW
Busy accounts.
Thin margins?
See which office-cleaning contracts cover the hours they take. Then put a number on the price, scope, or staffing change to review.
For recurring office-cleaning businesses. Editable Excel files. One-time downloads.
MONTHLY CONTRACT REVIEW
Office account A Illustrative example
$400remaining after included costs
Earned revenue$4,500
Labor + other costs$4,100
Margin after included costs8.9%
At a 25% target, review a price of $5,467 for the same monthly costs.
A scenario to investigate. No assumed customer acceptance or promised savings.
01 Gather actual costs02 Find the margin gap03 Choose a review action
FREE WORKED EXAMPLE
Start with one account.
Use totals from the same full month. The example runs in your browser; the calculator does not send or store your entries.
Loaded labor cost includes wages and employer costs once. Count paid travel, supervision and rework hours. Other costs include supplies, equipment and allocated overhead; exclude costs already in the labor rate.
YOUR MONTHLY SCENARIO
8.9%margin after included costs
- Total included costs
- $4,100
- Remaining after included costs
- $400
- Price at your target margin
- $5,467
- Price increase to review
- $967
29.0 labor hours / month
Equivalent reduction at the same price and labor rate, with other costs fixed. Check service standards and staffing feasibility before acting.
An operating scenario, not accounting net profit or a cash-flow report. It cannot determine market price or whether fewer hours are safe or practical.
SYNTHETIC WORKBOOK EXAMPLE · JANUARY 16–FEBRUARY 14, 2026
When your review spans two months.
These 30 days cover 16 of January’s 31 days and 14 of February’s 28 days. The workbook adds those fractions: 16/31 + 14/28 = 1.016129 month-equivalents.
Build the cost for those dates
- 100 paid hours × $28 loaded rate
- $2,800.00
- Actual nonlabor costs
- $160.00
- $200 monthly overhead × month-equivalents
- $203.23
- Total included period costs
- $3,163.23
At a 25% target margin, divide the included period costs by 0.75. Then divide that result by the month-equivalents to express it as a monthly price.
- Target price for the selected 30 days
- $4,217.63
- Normalized monthly target price
- $4,150.69
Compare the monthly figure with a monthly contract price, assuming the observed cost pattern recurs. It is a review scenario, not a promised price or saving.
Figures are rounded for display; calculations use the unrounded costs and month-equivalents.
THE COMPLETE REVIEW
From a number
to a documented decision.
Built for existing accounts. Start with invoices and time records, even if the original bid is missing.
Explain extra hours
Separate routine work from rework, access delays and added scope. Use dated observations to make the next review specific.
Review the options
Compare required price and equivalent labor-hour changes. The bundle adds an agenda, evidence guide, scope summary and follow-up scripts.
ONE-TIME DOWNLOADS
Choose the scope you need.
Secure checkout and download delivery through Payhip.
ONE BUSINESS
Core Review
$79USD, before applicable tax
The workbook and instructions for your first contract review.
- 10-site Excel review workbook
- Dated labor and cost log
- Price and labor-hour scenarios
- Quick-start PDF and worked example
ONE BUSINESS + REVIEW MATERIALS
Review Bundle
$149USD, before applicable tax
Core Review plus materials for structured follow-through.
- Everything in Core Review
- 30-day review agenda
- Scope-change evidence guide
- Editable client scope summary
- Renewal scripts, emails and action tracker
UP TO FIVE CLIENT BUSINESSES
Advisor Edition
$249USD, before applicable tax
The complete bundle for an advisor’s work with up to five businesses.
- Everything in Review Bundle
- Use for up to five client businesses
- One workbook copy per business
- Completed client summaries permitted
Downloadable .xlsx, PDF, editable text and CSV files as listed. No macros or subscriptions. Excel desktop is the intended spreadsheet application. Google Sheets compatibility has not been verified. No custom setup, accounting integration or ongoing consulting is included.
BEFORE YOU BUY
A few specifics.
Why pay when calculators are free?
Use the free example for one calculation. The toolkit adds ten-site records, dated actuals, completeness checks and a repeatable review. The bundle supplies editable materials for the discussion that follows.
Will it tell me what to charge?
It calculates a price from your costs and target margin. Your market, service commitments and customer determine whether that price works. It does not promise a winning quote or recovered profit.
Does it replace accounting or scheduling software?
No. Use those systems as your source records. This is a manual review tool with transparent formulas. Its margin includes only costs you enter.
Can advisors use it with clients?
The advisor offer covers work with up to five client businesses, with one workbook copy per business. Reselling or publicly distributing the blank toolkit is outside the offer.